Privacy Policy 

How we collect personal information

When you use any of our contact forms at proximion.com or write an email to us, you automatically give us consent to process your personal information. We also collect information that could be associated with you with use of so-called cookies.

The purpose for use of personal information

Proximion uses your information to contact you in the context that you request or in regards to our products or our business (legal basis: legitimate interest and / or your consent). Proximion will never share your personal information to any third-party without requesting consent.

Types of personal information that is collected

IP-addresses, geo-location (roughly estimated), email address, name, phone number, submitted texts from message boxes, together with files containing personal information that you upload yourself to us through job applications.

How long we store your personal information

Proximion will only save your information and attached files that you send us regarding job applications for 6 months, thereafter all related information attached to your name is removed.

Deletion does not apply if your job application leads to employment. Nevertheless, Proximion will save your information when the employment enters into force[HAR1] . Should you later-on choose to end your employment at Proximion, processing of your personal information could still occur, to comply with the Swedish accounting and or archives act., or for your personal interest if you wish for us to save your information for future references.

If you are a customer, we will store your information for as long as necessary to fulfil our agreement to you (legal basis: fulfilment of the obligation). Upon termination of the agreement, your data will be stored for 1 year before deleting if you are not still showing interest in our products.

How we secure your personal information

When you visit proximion.com, your traffic is protected by so-called SSL certificate (industrial standard). This protects your information by encryption when you click the button send or use our website in general.

We have also ensured that our service providers and data controllers process your information safely through agreements and technical measures.

All registries that are stored with your personal information are protected with login and permission and are only available to people sharing your and Proximion’s mutual interest in the treatment, for example. HR department regarding a job application.

In the case of data controllers, there is always an underlying agreement that ensures access and that no unauthorized disclosure of your personal data is made.

We also have internal policies and routines for example:

  • Incident management

·         Risk analysis

  • Information security

etc.

Service providers and assistants that get access to your personal information

 

 

Service providers

Shared personal information

  • Google G-Suite:  Name, company name, email address, phone number additionally miscellaneous personal information in email such as: submitted text message and attached files
  • Dropbox :Name,company name, email address, phone number and unsorted data in files
  • Google Analytics: Analysis data via third-party cookie for marketing and web analysis (IP-addresses and roughly estimated geo-location)
  • Amazon Glazier: Encrypted backup data

Data controllers

Shared personal information

  • Squarespace, Inc: Storage location for log files containing name, company name, email address, phone number and submitted messages in the message box

 

Do you have any questions or want anything changed or removed?

All rights to treatment apply to you as an individual according to

Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

To a request an amendment or the right to be forgotten, send your request to Hexatronics Group and Proximions DPO (data protection officer) for GDPR and personal data handlings to gdpr@hexatronic.com.